This page last updated April 2010
The Administrative Reference Manual
(aka the Vade Mecum)
Table of Contents
1. ABOUT THIS MANUAL
2. ABOUT THE ACADEMY FOR LIFELONG LEARNING
2.1 Articles of Incorporation
2.2 Bylaws (pdf 1.5 Mb)
2.3 Mission
2.4 History (pdf 752 Kb)
3.1 ACADEMY BOARD AND COMMITTEES
3.1.1. Academy Organization Chart
3.1.2 Board Organization, Responsibilities, Reporting and Recruitment
3.1.3 Board of Directors
3.1.4 Officers of the Board
3.1.5 Treasurer - Responsibilities and Procedures (PDF 254 Kb)
3.1.6 Board Minutes
3.1.7 Strategic Planning
3.1.7.1 Report on Long Range Planning December 1997 (PDF 476 Kb)
3.1.7.2 Report on Long Range Planning December 2001 (PDF 764 Kb)
3.1.7.3 Report on Long Range Planning Feb. 2008
3.1.7.4 Report on Long Range Planning 2009/20103.2 COMMITTEES OF THE BOARD AND ADVISORY GROUP
3.2.1 Communications Committee
3.2.2 Curriculum Committee
3.2.3 Membership Committee
3.2.4 Special Events Committee
3.2.5 Talks Committee
3.2.6 Guidelines for Committee Chairs
3.2.7 Advisory Groups
3.2.7.1 Nominating Committee
3.2.7.2 Long Range Planning Advisory Group
4. A CALENDAR OF EVENTS IN THE ACADEMY YEAR
4.1 General
4.2 Academy Schedule - Important dates in the Academy year
4.3 A Work Plan by Month
5. NOTES ABOUT ADMINISTRATION
5.1 General
5.1.1 Computer Programs
5.1.2 Printing and Photocopying
5.1.3 Reservations for Space for Meetings or Functions
5.1.4 Filing
5.1.5 Telephone
5.1.6 Stationery
5.1.7 Mail
5.1.8 Audio-Visual Equipment
5.2 Money Procedures
5.2.1 Banking
5.2.2 Budgeting
5.2.3 Fees
5.2.4 Expense Claims
5.2.5 Incidental costs of Workshops
5.2.6 Purchasing
5.2.7 Guest speakers
6. FACILITATORS, WORKSHOPS AND OTHER CONTACT DATA
6.1.1 Workshops and Facilitators 2010-2011
6.1.2 Responsibilities of Facilitators
6.1.3 Criteria for Selecting Workshop Topics
6.1.4 Guidelines for Running a Workshop
6.1.5 The Facilitator's Role
7. CONTACT DATA FOR ALL VOLUNTEERS